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Executive Assistant

Department: Administrative

Location: Norfolk, VA

Wall, Einhorn & Chernitzer, P.C. (WEC), a local accounting firm in downtown Norfolk known for its forward-thinking workplace culture, is seeking administrative talent to join their team. WEC has a strong history of promoting within and has a career development program in place for its administrative team members. The ideal candidate for this experienced administrative position is one who is highly motivated, thrives in a fast-paced work environment and is looking for long-term growth opportunities.

The firm is a proud recipient of numerous prestigious awards including Virginia Business’ “Best Places to Work in Virginia,” Accounting Today’s “Best Accounting Firms to Work For,” Inside Business’ “Best Places to Work in Hampton Roads,” and CoVa BIZ’s “Best Places to Work.” Watch this video to see what makes WEC a “Best Place to Work” and check out the firm’s Instagram to get a better idea of the day-to-day workplace culture.

Wall, Einhorn & Chernitzer, P.C. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Send resume and salary requirements to:  recruiting@wec-cpa.com.

Position Summary: Executive Assistant to support senior level executive(s). The ideal candidate will have strong executive presence with excellent organizational, attention to detail, and interpersonal skills, while remaining flexible and easily adaptable to changing priorities. The ideal candidate will also have demonstrated experience interfacing with all levels of internal and external professionals, managing multiple simultaneous responsibilities, and be comfortable adapting to shifting priorities and work responsibilities.

Position Duties:

  • Develop, collect, and assimilate data for various projects and reports

  • Coordinate special projects, monitor project progression and scheduled completion dates, assist with action items as requested

     

  • Create, edit and format Word and Excel documents at an intermediate to expert level

     

  • Create and format documents in PowerPoint and Adobe

     

  • May be considered knowledge resource in one or more of the Firm’s core technology applications (ex: Word, Excel, etc.) and be requested to train others who are less skilled

     

  • Assist with the creation/modification of presentations, spreadsheets, and other various documents

     

  • With guidance, may manage certain administrative aspects of client engagements

     

  • Collaborate with colleagues to determine and recommend cost-effective solutions for completing tasks

     

  • Manage and execute appointment calendars for assigned Partners as requested

     

  • Filing and organizing confidential documents, typing as well as distributing internal communications/memos, faxing any required correspondence, and assisting in meeting preparation

     

  • Coordinate and schedule Firm meetings, conferences, teleconferences, and events

     

  • Compose and distribute written meeting minutes

     

  • Perform complex and confidential secretarial/administrative functions

     

  • Communicate with co-workers regarding workload and job sharing

     

  • Provide backup to other administrative team members as needed

     

  • Other Duties as assigned

Requirements:

  • Excellent verbal and written communication skills

  • Excellent attention to detail, follow-up, and multi-tasking skills

     

  • Comfortable working under pressure

     

  • Proactive and solution oriented

  • Ability to maintain confidentiality

     

  • Professional appearance with a calm demeanor

  • Superior client service skills and a service-oriented mindset

     

  • Strong Organizational and time management skills

     

  • Ability to take initiative, work independently, set and monitor priorities

     

  • Adaptable to changing responsibilities and priorities

     

  • Must demonstrate exceptional judgment, discretion, and professional courtesy

  • Advance computer literacy – Excel, Word, Outlook, and PowerPoint

     

  • Ability to effectively collaborate and work with others in a team environment

     

  • Successfully work in a high-paced environment with multiple interruptions

     

  • 3+ years Previous Experience as an Administrative Assistant/Executive Assistant, or other relevant experience

Apply Now